Utah eReport Assistance

WHAT IS IT?

Utah eReport was developed under the leadership of the Ground Water Protection Council (GWPC) with funding from the U.S. Department of Energy (DOE). In the background, it uses an XML data schema (eReport3_5.xsd) developed nationally with input from many oil and gas producing states to transfer data over the internet. GWPC is making this system available to any state that is interested, but Utah is one of the original program development locations.

• Web Forms - accessed through the DOGM website; intended for small operators with only a few wells.
• eReportRemote - requires a one-time download of a .Net program that operates on the user's computer. Once loaded, most small and mid-size companies find it is easier to use than the web forms because of its spreadsheet-style format.  
• Batch Submittal - especially for large operators. This option allows companies to submit large reports via CSV files.

GETTING STARTED (Registration)...

1. Go to the following web address: http://ogm.utah.gov/Utah.ereport/cfm/login.cfm
2. To register,
   • click on "self-register here"
   • enter your user login information
   • click on "Add New User"
3. Enter the system by using your new login name and password.
4. Click on "Edit My Profile".
5. At the far right, select the company for which you will be reporting and click on the "Add Company" button. Repeat if you will be reporting for additional companies.
6. Log out of the system by clicking on "Logoff eReport".
7. Send an email message to carolynwilliams@utah.gov to let us know you've completed the registration process.  Also let us know what report month you intend to submit first so we can make sure everything in our database is in order.  Call (801) 538-5331 if you need assistance.
8. We will notify you once your registration is approved.
   

METHOD 1 -  Web Forms (Intended for small operators with only a few wells)

1. Once you have received notification that your registration has been  approved (see "Getting Started (Registration)" above), log back into the eReport website at http://ogm.utah.gov/Utah.ereport/cfm/login.cfm .
2. Go to "Web Forms (File Online)" in the Menu and click on the '+' sign.
3. Click on the desired report (for example, "Monthly Production Report" or "Monthly Disposition Report").
4. Select the appropriate Operator and Report Period, and click on "Submit Query".
5. Click on the API number for each well of the production report, or each Entity number on the disposition report, and enter the appropriate data. Click on the "Save" button for each well or entity. NOTE: On the disposition report, both the oil and gas lines must be saved, even if no activity is reported.
6. Once your report data has been entered and saved, click on "VALIDATE & SUBMIT Report" in the Menu.
7. Select the appropriate Operator and Report Period, and click on  "Review".
8. Click on the "Validate & Submit" button.  
   - If your report passes a series of validation checks, your report will be submitted to the Utah Division of Oil, Gas and Mining. 
   - If your report fails the validation checks, a list of problems will be shown.  Go back to your reports by clicking on the appropriate "Review... Report" buttons and fix the errors.  You can then resubmit the report by again clicking on the "Validate & Submit" button.  Call (801) 538-5331 for assistance.
9. Once your report has been accepted, click on "Logoff eReport" in the Menu to exit the system.
10. You can check the status of any of the reports you have filed thru eReport by clicking on "Check My eReport Status" in the Menu, entering the desired operator and report period, and then clicking on the "Review" button.
    

METHOD 2 - eReportRemote - (downloadable program)

Download and Setup...

1. Once you have received notification that your registration has been  approved (see "Getting Started (Registration)" above), log back into the eReport website at http://ogm.utah.gov/Utah.ereport/cfm/login.cfm (Note:  If you've already been using the eReport web forms, there is no need to re-register).
2. Go to "eReportRemote (.Net Program)" in the Menu, click on the '+' sign, and then click on "Download Program."
3. Click on the "Download eReportRemote.NET Version 2" to save the program setup file (eReportUTSetup_v2.zip) to your computer.  Save the file to a "Temp" folder or some other place where you can find it again.
4. Once the setup file has been downloaded to your computer, click on "Logoff eReport" to exit the system.
5. Locate the eReportUTSetup_v2.zip file that you downloaded in step 3 and double-click on it.  This should start the file extraction process to retrieve all of the setup files contained within the zip file.
   (Note:  There are numerous variations of file extraction programs in use.  It is, therefore, difficult to give precise instructions for unzipping files.  Double-clicking with the left mouse button to activate an extraction wizard or right clicking and selecting "Extract" seem to be the most common methods to initiate the process.  Make sure you extract the files to a folder where you can locate them once unzipped).
6. Double-click on the "eReportUTSetup.msi" file to begin the setup process (you may or may not be able to see the ".msi" extension, depending on your Windows settings).  The program will walk you through the simple setup process.  If successful, the program, by default, will be loaded to "C:\Program Files\GWPC\ eReportUT\".  
7. If desired, locate the "eReportUT.exe" file in this folder and create a shortcut for your desktop (again, you may or may not be able to see the ".exe" extension, depending on your Windows settings).
   
   

Using the Application...

1. Double-click on your shortcut (created in step 7 above) or go to "Start/Programs/Utah eReport" to open the Utah eReportRemote.NET program.
2. Click on the "Login to eReport Server" button and enter your user login information established in the "Getting Started (Registration)" section above.  Click on the "Login" button.
3. In the "Step 2, Enter Selection Criteria" area, click on the "drop-down" box, locate your approved company, and click on it.  Do the same for "Report Month" and "Report Year."
4. Click on the "Retrieve Dataset" button to download your well data from the Division of Oil, Gas and Mining database.
5. Click on the "Production", "Disposition", or "Enhanced Recovery" tabs at the top of the screen.  Your company information should be visible.  Enter the appropriate data.
6. Once your report data has been entered, go back to the "eReport Server" screen by clicking on the "eReport Server" tab.  Make sure the correct check boxes are selected for the reports you will be submitting (i.e., "Disposition/Production" and/or "Enhanced Recovery").
7. Click on the "Save Dataset" button to save a copy of the report file data to your computer.  
   NOTE:  This step can be performed any time after you download your company data (step 4).  Once the data file is saved to your computer, you can work on your report at your leisure without being logged into the internet.  You can save your data and then re-open the file later by clicking on the "Open Dataset" button.
8. To submit your data, click on the "Submit Dataset" button.
   - If your report passes a series of validation checks, your report will be submitted to the Utah Division of Oil, Gas and Mining. 
   - If your report fails the validation checks, a list of problems will be shown.  Go back to your reports, make the necessary corrections, save the dataset, and then resubmit them by again clicking on the "Submit Dataset" button.  Call (801) 538-5331 for assistance.
9. Once your report has been accepted, you may exit the program by clicking on the red "X" in the upper right-hand corner.
10. You can check the status of any of the reports you have filed thru eReport by clicking on "Check My eReport Status" in the Menu, entering the desired operator and report period, and then clicking on the "Review" button.

METHOD 3 - Database Batch (Intended for large operators but can be used by anyone)

1. Once you have received notification that your registration has been  approved (see "Getting Started (Registration)" above), log back into the eReport website at http://ogm.utah.gov/Utah.ereport/cfm/login.cfm .
2. Go to "Batch Submittal" in the Menu and click on the '+' sign.
3. Click on "UPLOAD Batch Reports".
4. Browse for and select the disposition and production CSV files that you previously created from your data for the desired report period.
5. To submit your files, click on the "Submit Files" button. Large files usually take several minutes to process.
   - If your report passes a series of validation checks, your report will be submitted to the Utah Division of Oil, Gas and Mining. 
   - If your report fails the validation checks, a list of problems will be shown.  Go back to your CSV files, make the necessary corrections, save the files, and then resubmit them by again clicking on the "Submit Dataset" button.  Call (801) 538-5331 for assistance.
6. Once your report has been accepted, you may exit the program by clicking on the red "X" in the upper right-hand corner.
7. You can check the status of any of the reports you have filed thru eReport by clicking on "Check My eReport Status" in the Menu, entering the desired operator and report period, and then clicking on the "Review" button.

GUIDELINES FOR SUBMITTING REPORT AMENDMENTS...

Attempts by operators to make amendments to previously filed reports occasionally result in complications and errors.  Click here for some guidelines to making report changes.